Working hours: 40-60

DEUTZ is one of the world’s leading manufacturers of innovative drive systems. Its core competences are the development, production, distribution and servicing of diesel, gas and electric drivetrains for professional applications that is used in construction equipment, agricultural machinery, material handling equipment, stationary equipment, commercial vehicles, rail vehicles and other applications.
 

Job Summary

POSITION SUMMARY:

The Executive Assistant will report to the President & CEO support the Executive Leadership team.  The candidate will be a highly organized and proactive individual and will embody our core values. The ideal team member will be resourceful, have a positive attitude, operate with tact and discretion, and possess strong communication and organizational skills.

ESSENTIAL DUTIES & RESPONSIBILITIES:

The Executive Assistant will be responsible for, but not limited to, the following duties:

• Calendar Management: Manage the CEO’s calendar, schedule meetings, and coordinate appointments. Ensure executives are prepared for meetings and have all necessary materials.
• Meeting Preparation and Minutes: Plan and prepare internal and external meetings including creating agendas, taking minutes, and following up on action items. Organize company-wide events (such as an annual spring picnic, thanksgiving, holiday party)
• Travel Arrangements: Organize travel arrangements such as booking flights, cars, and hotel or restaurant reservations, as well as supporting incoming Board Members to include reservations, hotel, car rentals.
• Report Preparation: Prepare internal and external corporate documents for the CEO and executive team.
• Confidentiality: Maintain strict confidentiality of sensitive information.
• Project Management: Assist with special projects, provide project support, and monitor and ensure deadlines are met.
• Administrative Duties: Perform routine administrative duties such as organizing documents and expense management.
  • Assist the other 3 executives with administrative tasked.
• Performs other duties as required.

Supervisory Responsibilities:  N/A

Travel Demands: Anticipated domestic and international travel is approximately minimal depending on business needs.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION/EXPERIENCE:

ADDITIONAL REQUIRED SKILLS:

• Enjoy working in a fast-paced environment, ideally within a manufacturing industry.
• Possess a service mindset, organizational skill and tact, and operate with discretion
• Ability to anticipate the needs of the CEO and Executive Team and act proactively.
• Demonstrated strong organizational and time-management skills.
• Communicate effectively and handle sensitive information with discretion.
• Ability to adjust to ongoing and last‐minute changes with tact and poise.
• Strong emotional maturity
• A hands-on mentality
• Highly resourceful team‐player, with the ability to also be extremely effective independently.

LANGUAGE ABILITY:

Read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Write routine reports and correspondence. Speak effectively before groups of customers or employees.

MATHEMATICAL ABILITY:

Calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Apply concepts of basic algebra and geometry.

REASONING ABILITY:

Apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Deal with problems involving a few concrete variables in standardized situations.

WORK ENVIRONMENT: 

The work environment characteristics described here represent those an employee encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• The noise level in the work environment is usually quiet to moderate. Office setting.

PHYSICAL DEMANDS: 

An employee must meet the physical demands described here to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any related duties, as assigned by their supervisor.