Working hours: 40

DEUTZ is one of the world’s leading manufacturers of innovative drive systems. Its core competences are the development, production, distribution and servicing of diesel, gas and electric drivetrains for professional applications that is used in construction equipment, agricultural machinery, material handling equipment, stationary equipment, commercial vehicles, rail vehicles and other applications.
 

Job Summary

POSITION SUMMARY:

The Executive Assistant will be a highly organized and proactive individual reporting to the Executive Vice President & CEO and will embody our core values. The ideal team member will be resourceful, have a positive attitude, and possess strong communication and organizational skills.

ESSENTIAL DUTIES & RESPONSIBILITIES:

The Executive Assistant will be responsible for, but not limited to, the following duties:

• Calendar Management: Manage the Executive Team’s calendar, schedule meetings, and coordinate appointments. Ensure the Executive Team is prepared for meetings and has all necessary materials.
• Communication: Act as a point of contact between the Executive Team and internal or external colleagues. Manage information flow in a timely and accurate manner.
• Meeting Preparation and Minutes: Prepare for meetings including creating agendas, taking minutes, and following up on action items. Organize company-wide events (such as an annual spring picnic, thanksgiving, holiday party)
• Travel Arrangements: Organize travel arrangements such as booking flights, cars, and hotel or restaurant reservations. Incoming Board Members to include reservations, hotel, car rentals.
• Report Preparation: Prepare internal and external corporate documents for the Executive Team and the board of directors.
• Confidentiality: Maintain strict confidentiality of sensitive information.
• Project Management: Assist with special projects, provide project support, and ensure deadlines are met.
• Administrative Duties: Perform routine administrative duties like, organizing documents, and managing office supplies.
• Performs other as assigned.

Supervisory Responsibilities:  N/A

Travel Demands: Anticipated domestic and international travel is approximately 10-25% depending on business needs.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below represent the knowledge, skill, and ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

EDUCATION/EXPERIENCE:

ADDITIONAL REQUIRED SKILLS:

• Worked in a fast-paced environment, ideally within a manufacturing industry.
• Ability to anticipate the needs of the Executive Team and act proactively.
• Demonstrated strong organizational and time-management skills.
• Communicated effectively and handle sensitive information with discretion.
• Proficient in Google platforms, Slack, Gmail, Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and Social Media.
• Ability to adjust to ongoing and last‐minute changes with tact and poise.
• Strong emotional maturity.
• Highly resourceful team‐player, with the ability to also be extremely effective independently.

LANGUAGE ABILITY:

Read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Write routine reports and correspondence. Speak effectively before groups of customers or employees.

MATHEMATICAL ABILITY:

Calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference and volume. Apply concepts of basic algebra and geometry.

REASONING ABILITY:

Apply common sense understanding to carry out detailed but uninvolved written or oral instructions. Deal with problems involving a few concrete variables in standardized situations.

WORK ENVIRONMENT: 

The work environment characteristics described here represent those an employee encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• The noise level in the work environment is usually quiet to moderate. Office setting.

PHYSICAL DEMANDS: 

An employee must meet the physical demands described here to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any related duties, as assigned by their supervisor.